Usage Monitoring

This guide covers how to monitor, analyze, and optimize your organization's usage of Girard resources.

Usage Dashboard

Accessing Usage Data

Navigate to Dashboard > Usage to see:

• Current period overview
• Credit consumption breakdown
• Feature usage statistics
• Team member activity
• Historical trends

Dashboard Sections

┌─────────────────────────────────────────────────────────┐
│  Credits Used This Period                               │
│  ████████████░░░░░░░░░░░░ 456 / 500 (91%)              │
├─────────────────────────────────────────────────────────┤
│  Usage by Feature          │  Usage by Day             │
│  ─────────────────         │  ───────────────          │
│  Images: 280 (61%)         │  [Bar chart]              │
│  Chat: 120 (26%)           │                           │
│  Voice: 56 (12%)           │                           │
├─────────────────────────────────────────────────────────┤
│  Top Users                 │  Recent Activity          │
│  ──────────                │  ────────────────         │
│  1. john@co.com - 180      │  Image generated (2m ago) │
│  2. jane@co.com - 156      │  Chat message (5m ago)    │
│  3. bob@co.com - 120       │  Voice TTS (10m ago)      │
└─────────────────────────────────────────────────────────┘

Credit Tracking

Current Period

View real-time credit status:

Credit Consumption Rate

Track daily averages:

Daily Average: 15 credits
Days Remaining: 20
Projected Usage: 300 credits

Status: On track ✅

Low Credit Alerts

Configure alerts at Settings > Billing > Alerts:

Feature Analytics

Generation Statistics

Image Generation

Video Generation

Music Generation

Chat & Agent Statistics

Voice Statistics

Team Usage

Per-User Breakdown

See individual usage:

┌──────────────────────────────────────────────────────┐
│  User               │ Credits │ Images │ Chat │ Voice │
├──────────────────────────────────────────────────────┤
│  john@company.com   │   180   │   45   │  120 │  15   │
│  jane@company.com   │   156   │   78   │   62 │  16   │
│  bob@company.com    │   120   │   30   │   85 │   5   │
└──────────────────────────────────────────────────────┘

Activity Patterns

Identify usage trends:

• Peak Hours - When is usage highest?
• Feature Preference - What do users prefer?
• Adoption - Are all users active?

User Engagement

Historical Analysis

Trend Reports

View usage over time:

• Daily - Last 30 days
• Weekly - Last 12 weeks
• Monthly - Last 12 months

Comparing Periods

Compare current vs previous:

This Month vs Last Month:
- Total Credits: +23% (456 vs 371)
- Image Generation: +35%
- Chat Usage: -5%
- New: Video Generation (started)

Growth Tracking

Monitor organization growth:

API Usage

Request Metrics

Rate Limiting

Monitor rate limit status:

Current: 245 / 300 requests per minute
Status: Normal

Error Tracking

Common error types:

Workflow Analytics

Execution Metrics

Per-Workflow Stats

┌────────────────────────────────────────────────────┐
│  Workflow              │ Runs │ Success │ Avg Time │
├────────────────────────────────────────────────────┤
│  Content Generator     │  45  │   98%   │   12s    │
│  Image Pipeline        │  23  │   96%   │   45s    │
│  Data Processor        │  12  │  100%   │   8s     │
└────────────────────────────────────────────────────┘

Exporting Data

Export Options

Export usage data for:

• Accounting and billing
• Internal reporting
• Compliance requirements

Available Exports

How to Export

1. Go to Usage
2. Click Export
3. Select date range
4. Choose format
5. Download file

Scheduled Reports

Set up automatic exports:

1. Go to Settings > Reports
2. Click New Scheduled Report
3. Configure:
   • Report type
   • Frequency (daily/weekly/monthly)
   • Recipients
4. Save

Optimization Tips

Reducing Credit Usage

Identifying Waste

Look for:

• Failed generation retries
• Unused generated content
• Redundant API calls
• Inefficient workflows

Right-Sizing Your Plan

Evaluate monthly:

1. Review actual usage vs allocation
2. Check if features match needs
3. Consider team size requirements
4. Adjust plan if needed

Alerts and Notifications

Setting Up Alerts

Configure at Settings > Notifications:

Notification Channels

• Email - Primary notifications
• In-App - Dashboard alerts
• Webhook - Custom integrations

Custom Alerts

Create custom alerts:

{
  "name": "High Image Usage",
  "condition": "usage.images.daily > 50",
  "action": "email",
  "recipients": ["admin@company.com"]
}

Best Practices

Regular Monitoring

Documentation

Keep records of:

• Usage patterns and trends
• Optimization actions taken
• Cost allocation by project/team
• Compliance requirements

Team Communication

• Share usage dashboards with team
• Set usage expectations
• Discuss optimization opportunities
• Celebrate efficiency wins

Troubleshooting

Unexpected High Usage

1. Check recent activity log
2. Identify unusual patterns
3. Review API key usage
4. Check for automated jobs

Missing Usage Data

1. Verify date range selected
2. Check user permissions
3. Clear browser cache
4. Contact support if persists

Incorrect Totals

1. Ensure all users included
2. Check for pending transactions
3. Verify time zone settings
4. Report discrepancies to support

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